LEGAL / PRIVACY
Privacy Policy
EDITION & CO. — THE LITERARY EXCHANGE
WORKING DRAFT · NOT FOR PUBLICATION
Last updated: [insert publication date]
01 / Who We Are
EDITION & CO. is a literary platform operated by PALERMO AGENCY, Tina Arsenovič s.p., Kerenčičeva 5, 2000 Maribor, Slovenia, tax identification number SI59258454 (the “Controller”, “we”, “us”). Website: editionandco.com. Privacy enquiries: privacy@editionandco.com [activate and test before publication].
02 / Scope
This notice describes personal-data processing relating to our website and, where activated, user accounts, reader communities, author tools, publisher services, manuscript submissions, digital purchases, newsletters and customer support. Not all described features may be active at the same time. Feature-specific notices may apply where appropriate.
03 / Personal Data We Process
Depending on how you use the platform, we may process: (a) account identifiers, name, email, login and preferences; (b) contact requests and correspondence; (c) purchase details, billing information, transaction references and service access status; (d) content you choose to upload, such as manuscripts, book proposals, author biographies and profile details; (e) reader interests, book-club participation and community interactions where enabled; (f) newsletter subscriptions and consent records; and (g) technical data necessary for security, troubleshooting and website operation. Payment-card information may be processed by the payment provider rather than stored by us; the actual integration must be verified.
04 / Purposes And Legal Bases
We process data to: provide accounts and requested services, deliver digital products and manage orders (performance of a contract or pre-contractual steps); meet accounting, tax and other legal obligations (legal obligation); respond to requests, protect accounts and prevent misuse (legitimate interests, where applicable and balanced against your rights); and send optional marketing or use non-essential analytics and cookies (consent where required). The exact legal basis depends on the feature and circumstances. Consent can be withdrawn without affecting processing carried out before withdrawal.
05 / Manuscripts And Professional Materials
Author and publisher submissions may contain personal information about the submitting person and third parties. We will use such materials only for the services and permissions clearly described at submission. Whether a manuscript is visible to publishers, searchable or shared with another user must be governed by explicit platform settings and the applicable service terms. Authors should avoid including unnecessary sensitive personal information about themselves or others. Access controls, retention and deletion procedures must be tested before enabling uploads.
06 / Sharing And Service Providers
We may disclose data to service providers supporting hosting, website operation, email delivery, payment processing, customer support and security, subject to appropriate contractual and technical protections. Where a user actively elects to share a project or profile with publishers or other members, the relevant visibility settings and recipients will be explained before sharing. A current list of providers and their roles must be inserted before publication.
07 / International Data Transfers
Some providers may process data outside the European Economic Area. Where this occurs, we will identify the applicable transfer mechanism and safeguards, such as an adequacy decision or standard contractual clauses where appropriate. Specific transfer destinations and safeguards must be confirmed against actual providers before publication.
08 / Data Retention
We retain personal data only for as long as needed for the relevant purpose, applicable legal obligations or legitimate dispute resolution. Different periods apply to accounts, transactions, support messages, manuscripts, marketing consents and technical logs. A verified retention schedule, including deletion after account closure and manuscript withdrawal, must be completed before publication.
09 / Children And Young Users
Public literary content may be available to younger visitors. For online services relying on consent, Slovenian law generally allows a child aged 15 or older to consent independently; below that age, parental or guardian authorisation may be required. Paid contracts, publishing submissions, community interactions and visibility of profiles may require additional safeguards or restrictions. Age checks and any parental verification process will be described at the relevant point of collection. We do not intend to make young users' personal profiles or contact information publicly visible by default.
10 / Your Rights
Subject to applicable conditions, you may request access, correction, deletion, restriction, portability or object to processing. You may withdraw consent at any time where consent is the legal basis. You may also lodge a complaint with the Information Commissioner of the Republic of Slovenia. Contact us at the verified privacy address above to exercise your rights. Some requests may be limited by legal obligations or the rights of others.
11 / Cookies And Tracking
Essential technologies may be used to operate the website and accounts. Optional analytics, advertising or other non-essential technologies will be explained in a separate Cookie Policy and enabled only with appropriate consent where required. The actual cookie inventory and consent tool must be audited before publication.
12 / Security
We aim to apply appropriate technical and organisational safeguards proportionate to the risks, particularly for user accounts, payment-related information and unpublished manuscripts. This policy should not claim specific safeguards until they have been implemented and verified. No internet service can guarantee absolute security.
13 / Automated Decisions And Ai Features
If the platform uses AI-assisted author tools, recommendations or automated processing of submitted content, the relevant inputs, providers, purposes and user controls must be disclosed in the service interface and this policy as appropriate. Any solely automated decision-making with legal or similarly significant effects requires additional assessment and disclosures. The final wording depends on actual functionality.
14 / Changes
We may update this Privacy Policy as services and legal requirements change. The effective date will be shown above, and material changes will be communicated where required.
15 / Contact
PALERMO AGENCY, Tina Arsenovič s.p.
Kerenčičeva 5, 2000 Maribor, Slovenia
Tax identification number: SI59258454
privacy@editionandco.com [not yet activated]
Privacy enquiries
privacy@editionandco.com — planned contact address; activate and verify before publication.
This is a working draft. Service providers, retention periods, cookie settings, minor safeguards and other operational details require verification before this page is published.